THE NIPPON FOUNDATION FELLOWSHIPS FOR ASIAN PUBLIC INTELLECTUALS (API Fellowships)

Philippine Office, School of Social Sciences, Ateneo de Manila University

Position: Part-time Office Assistant

QUALIFICATIONS:

-College graduate

-Previous experience with frontline office work

-good oral communication skills

-Computer literacy (working knowledge of Microsoft office)

JOB DESCRIPTION:

-         The Nippon Foundation is a grant giving body which supports exchanges among 5 Southeast Asian Countries.  In the Philippines, the program is administered by the School of Social Sciences, Ateneo De Manila University.  

-         Currently serving as its Program Director is Fr. Jose M. Cruz, S.J., Dean of the School of Social Sciences and as its Program Coordinator, Isabel Consuelo Nazareno, faculty member of the Department of History, Ateneo De Manila University.

The position of Office Assistant is a project-based, part-time position, based at the API Office, Social Development Complex, Ateneo de Manila University.  The position is renewed on a yearly basis.

The office assistant of the API Philippines office is expected to:

1. Office Administration
   1. Handle administrative work in the API office such as basic bookkeeping, filing documents, assist in facilitating inter-office communications
   2. Maintenance of the office facilities and equipment
   3. Receive visitors and walk-in inquiries
2. Communication and correspondence
   1. Handle telephone communication for API and Nippon Foundation-related programs
   2. Assist in the distribution of API material (brochure/newsletters)
   3. Assist in the dispatch of API related mail
3. Assist in liason with Ateneo Offices
   1. Compilation of receipts and reports
   2. Circulation of documents for signature
   3. Performing various tasks related to API and the requirements set by the Ateneo De Manila University
4. Handle Logistics in projects and special events
   1. Assist in the arrangements (ingress and egress) of API related meetings and public fora
5. Assist in Fellows-related matters
   1. Assist in making arrangements for arrival, accommodation and departure
   2. When necessary, assist in VISA related matters of incoming and outgoing fellows

* The position is PROJECT-BASED (meaning non-permanent) and PART-TIME (meaning the work schedule requires only three days a week attendance)